Preparing for Year-End

In an effort to help your 2012 year-end process run smoothly, we have prepared a number of important resources that can be accessed at:

http://www.pcspayroll.com/client-resources/year-end

Here you will find helpful forms, checklists and reminders to aid you in preparing for year-end.  We strongly encourage you to download and use these resources to help you manage your year-end payroll process.  Important resources available on the site include:

  • Year-End “To Do” Checklist (important steps to take to ensure an error free year-end)
  • Bonus/Unscheduled Payroll Request Form
  • 2013 Federal Reserve Holidays
  • 2013 PCS Holiday Schedule and Processing Guidelines
  • Fringe Benefit & Third Party Sick Pay Reporting Guidelines
  • Millennium Software Tax Update Information

Preparing for Year EndYEAR-END TAX RETURNS AND W-2s

PCS will begin processing all quarter-end and annual returns on the first of January and expects to have all packages completed and delivered by January 25, 2013.  This is a very busy time of year for all of us so please remember that extra phone calls will only slow us down.  If you don’t receive your package by January 25, please call to let us know.  Thank you in advance for your patience.

PCS TAX RETURN\W-2 CORRECTION POLICY

Any requested changes or corrections made after December 31, 2012 may require the re-processing of your year-end returns and W-2 information.  This cost will be the same as your original billing, plus the cost of the additional payroll run.  This may also result in delivery of your final year-end information later than expected.  Any changes made after year-end forms have been filed may require amended forms.  These amended forms will not be completed until after the month of February and at a cost of $50 per form.

IMPORTANT!!  IT IS CRUCIAL THAT YOU NOTIFY YOUR CLIENT ACCOUNT MANAGER OF ALL ADJUSTMENTS NEEDED FOR 2012 BEFORE SUBMITTING YOUR FINAL PAYROLL TO AVOID ADDITIONAL PROCESSING CHARGES AND DELAYS.

 Thank you for helping to make this year-end process run smoothly!

Payroll Control Systems

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